Kick Off Meeting

NATO multi-year Science for Peace Project NUKR.SFPP 984649 Project Kickoff Meeting Agenda
 
Project Name: New Dosimetry for the Triage of People Exposed to Ionizing Radiation"
 
Date & Time : 10th November 2014     9:00 am-12:00 pm & 14:00 pm - 18:00 pm
                       11th November 2014      9:00 am – 12:00 pm
 
Location: Lviv Polythechnic National University  Lviv, UKRAINE
 
Invitees: 
 
Zehra Yegingil  NPD   Cukurova University, Turkey
Enver Bulur  Middle East Technical University, Turkey
Kasim Kurt Mersin University, Turkey
Yaacov Richard Lawrence Sheba Medical Center, Israel
Sergey Dubinski   Sheba Medical Center, Israel
Yan Yu  Thomas Jefferson University Hospital, USA
Sergii Ubizskii. PPD, Lviv Polytechnic National University, Lviv, Ukraine
Vadim Chumak, National Research Centre for Radiation Medicine, Kyiv, Ukraine
Yaroslav Zhydachevskii, Lviv Polytechnic National University, Lviv, Ukraine 
Natalya Martynyuk, Lviv Polytechnic National University, Lviv, Ukraine 
Andrii Luchechko, Ivan Franko National University of Lviv, Lviv, Ukraine 
Mykhaylo Shpotyuk, Lviv Polytechnic National University, Lviv, Ukraine 
Artem Morgun, National Research Centre for Radiation Medicine, Kyiv, Ukraine
End User 1: EcoTest Radiation Measurement Instruments,
Scientific and Production Private Enterprise "Sparing-Vist Center", Lviv, Ukraine"
(PE "SPPE "Sparing-Vist Center")
End User 2: Scientific and Research Company CARAT,  Branch of Public Joint Stock Company “Concern-Electron”, Lviv, Ukraine
End User 3:  Lviv State University of Life Safety, Lviv, Ukraine
(End users will attend the meeting just to introduce themselves and explain their potential interest due to project results)
Introductions:
Project NPD (10 min.)
Project Manager welcomes everyone and briefly states the objective of the meeting. Allow individuals to introduce themselves, and provide a description of their role within the Performing Organization and their area of expertise and how they may be able to contribute to the project efforts. After brief introductions, the Project NPD should describe the vision for the project, demonstrate support, and advocate for its success, setting it as a priority for all parties involved.
Project NPD  (15 min.)
  • Project Background and Purpose
  • Project Objectives 
  • Project Scope & Schedule
  • Roles & Responsibilities
 
 
Meeting Ground Rules:
For example, one person talks at a time for 15 minutes, speak to the agenda and topic, etc.
 
Z.Yegingil (15 minutes)
E.Bulur  (15 minutes)
K.Kurt (15 minutes)
S.Ubizskii  (15 minutes)
V.Chumak  (15 minutes)
Y.Yu (15 minutes)
Y.Lawrence  (15 minutes)
Next Steps
Questions
 
 
ADDITIONAL INFORMATION:
Handouts:
Let us provide a list of the material to be distributed to the attendees. We shall be sure that one of the Project Team members in attendance is scribing for the session, capturing important project-specific information that requires further review or discussion as well as potential issues that could impact the project. The notes will be compiled into meeting minutes to be distributed to all the attendees and retained in the project repository.
Decisions
We shall document each project decision reached and its impact. Also we will indicate if the decision requires follow-up actions. If so, these should be captured below.
Issues
We shall  document any project issues identified and its impact. Also we shall indicate if the issue requires follow up actions. If so, these should be captured below.
Action Items for Follow-up
We shall capture any follow up activities and the individual responsible for them as well as set a date as to when the action needs/should be completed. At the end of the meeting, the scribe should recap the action items. These should also be included in the meeting notes to be distributed.
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